MTA Jobs 2023 | Opportunities For Vice President Project Executive Careers in Queens, New York

Job Description MTA Careers

Summary

The Vice President, Project Executive, is responsible for managing capital project delivery working within a business unit in the MTA Construction and Development (C&D) Delivery Department.  This position is responsible for project management activities that ensure project delivery is safe, efficient, on schedule, within budget, and per project documents, contractual requirements, and relevant policies, procedures, standards, and guidelines.

The Vice President, Project Executive, monitors project status, mitigates risk, and resolves project issues, consulting with and providing recommendations to senior management for critical issue resolution.  This position coordinates project delivery activities with C&D and operating agency personnel and manages staff, contractors, consultants, and agency forces in the safe and efficient execution of capital projects.

Responsibilities

The Vice President, Project Executive, is responsible for successfully managing and mentoring staff to deliver complex capital projects. Coordinate project activities through project close-out. Monitor project performance against established baselines and pursue opportunities for improved performance.

Identify project issues and risks and ensure timely resolution and mitigation.

Recommend solutions to senior management for the resolution of critical issues.

Manage project activities to minimize the impact on agency operations and the public.

Coordinate project activities with the project team, C&D staff, contractors, consultants, MTA operating agency staff, and other stakeholders.

Coordinate with MTA operating agency staff to ensure that necessary actions, approvals, and resources are in place to support project delivery.

Ensure project activities follow established requirements and adhere to all relevant standards, guidelines, codes, regulations, policies, and procedures.

Ensure that safety and quality are an integral part of project operations. Manage preparation and monitor implementation of project plans, quality plans, and work plans. Coordinate with Safety and Quality Management staff. Manage project documentation to ensure quality, completeness, and accuracy.

Manage and monitor progress against project scope, schedule, and budget.

Work collaboratively with Development and Contracts throughout the project life-cycle, including developing project scope, requirements, design criteria, and procurement packages, evaluating bids/proposals, negotiating change orders, and timely completing contractor/consultant evaluation process.

Review and approve contract invoices and other project charges based on established procedures. Ensure that expenditures are properly charged.

Manage comprehensive project document control and retention.

Manage the preparation of reports, presentations, research, and studies.

Manage the presentation of project reporting and coordination of audit/inquiry responses for MTA and external oversight bodies.

Manage staff selection, coaching, training, development, evaluation, discipline/termination as needed. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.

Education and Experience

Bachelor’s degree in Engineering, Architecture, Construction or Project Management, Business Administration, Transportation, or a related field.

Must have a minimum of sixteen (16) years related experience, including at least ten (10) years in a management or supervisory role and/or program/project manager role in a large, multi-faceted organization.

An equivalent combination of education and experience may be considered.

Licensed Professional Engineer or Registered Architect desirable.

PMP and CCM Certifications are preferred.

Significant experience in project management for major construction projects or highly complex systems is preferred.

Substantial experience leading and managing contractors, subcontractors, or vendors.

Excellent communication and interpersonal skills.

Demonstrated ability to build relationships and work collaboratively with stakeholders at all internal levels within the organization.

Demonstrated ability to work in a high-profile, high-pressure environment effectively.

Must have focus and ability to deliver on results, organizational effectiveness, and continuous improvement.

Must be a proven leader as a change agent and creative/innovative thinker to align business goals with solutions to drive process improvements.

Must possess excellent team building, listening, problem-solving, and prioritization skills.

Alternative Delivery experience preferred.

Other Information

As an MTA Construction & Development employee, you may be required to complete the New York State financial disclosure statement – annually if your position earns $108,638 (this figure is subject to change) per year if the position is designated as a policymaker.

Selection Criteria

Based on evaluation of education, skills, experience, and interview.

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Job Description MTA Careers

Summary

This position is responsible to assist attorneys within the Law Department in all aspects of secretarial, administrative and clerical duties.

Responsibilities

Responsibilities may include but are not limited to:

• Preparation and typing of all legal documents for both federal and state courts, as well as memos, letters, vouchers, closing papers etc. for multiple attorneys
• Schedule court appearances and examinations before trials, contacting attorneys and court reporters and arrange locales for events.
• Perform extensive diary work, recording court dates, deadlines and meetings; answering and screening attorneys
• phone calls, placing calls to judges and law clerks, and setting up conference calls. Review and distribute mail for attorneys, perform entries in computer databases that manage legal matters for the Legal Department.
• Photocopy legal documents and files, fax documents, prepare exhibits, and electronically file legal documents with Courts.
• Provide coverage for other secretaries and support staff in their absence.
• Process vouchers and requisitions to pay vendors and settlements.
• Perform all other duties as required by management and senior management within the Law Department.

Qualifications

• A four-year high school diploma or its educational equivalent (GED or TASC) approved by a State’s Department of Education or recognized accredited organization.
• Five years legal secretarial experience.
• Proficient in Microsoft Office, Word, Excel with excellent typing skills 45 – 55 wpm.
• Excellent oral and written communication skills.
• Must be detail oriented with ability to work well under pressure.
• Must have excellent organizational and coordination skills with the ability to multitask.
• Must be able to maintain high degree of confidentiality and discretion.

Preferred/Desirable Skills/Qualifications:

Associate’s or Bachelor’s Degree.
Knowledge of Origami.

Pay,Benefits, & Work Schedule

Selected incumbent will be placed at the 100% hourly rate of pay:

$39.621910

We offer competitive salaries and an excellent, comprehensive benefits package, including:

• Full Medical Coverage
• Dental Coverage
• Vision Care
• Life Insurance
• Comprehensive Sick Leave Benefits
• Deferred Compensation
• Vacation/Personal Leave Days
• Transportation Pass Privileges
• Tuition Assistance Reimbursement
• Pension Plan
• In-house training seminars

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